Coven Booth - Louisville Pagan Roots Festival

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$50.00
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Product Overview

The Louisville Pagan Roots Festival

October 20th 2024

Setup: 8am

Festival Begins: 11am

Breakdown: 7pm

Location: The Mellwood Arts Center: 1860 Mellwood Ave, Louisville, KY 40206

Want to get more out of your partnership with The Pagan Roosts Festival? Check out Sponsorship Opportunities here.

Embrace the spirit of community and connection with our specially designed Coven Table, an essential element for covens and organizations seeking to share their wisdom, recruit new members, and foster a sense of unity at the Louisville Pagan Roots Festival.

Key Features:

  1. Sturdy and Spacious: Crafted for both indoor and outdoor use, our Coven Table offers a sturdy 10x10 space, providing ample room to showcase your coven's unique identity, traditions, and offerings.

  2. Welcoming Design: With its inviting layout, the Coven Table is perfect for creating an inclusive and warm atmosphere. Share your coven's history, principles, and upcoming events through visually appealing displays that draw festival-goers into your magical world.

  3. Information Hub: Utilize the table to provide informative brochures, pamphlets, and visual aids that illuminate the essence of your coven. Whether you're recruiting new members or simply sharing insights with curious seekers, this table is your information hub.

  4. Recruitment Opportunities: Engage with the community and invite those drawn to your coven's energy. Use the Coven Table as a recruitment station to connect with like-minded individuals and expand your magical family.

  5. Customizable Space: Personalize your Coven Table to reflect your unique style and identity. Adorn it with symbols, banners, and artifacts that showcase the depth and diversity of your coven's practices.

  6. Rules and Regulations

    • Unless you are an approved food vendor with a license, do not sell food in your booth.  This includes cakes, cookies, fruit, water, etc.  If it can be eaten, it cannot be sold in your booth.  This includes Cakes, cookies, bread, drinks, jams, jellies, etc.
      • You must have your license before we can approve you.
      • You must be approved before you can vend foods at LPPD.
      • Louisville Metro Government Food Vending license can be obtained here.  Please bring permit/license with you when vending at LPPD.
    • As a courtesy to non-smoking patrons, no smoking in your vendor booths while vending.  Please use assigned spots. (work in progress).
    • No selling in an information booth.
      • If you intend to sell, please purchase a vendor booth
      • this includes fund-raising
    • Readers (including but not limited to tarot, runes, palmistry etc.) must purchase a reader booth.

    PARKING

    Free parking will be available near the event site.  (street parking is available for free)

    NO SHOW POLICY
    Vendors who have not checked-in by Saturday at 9:00 a.m. will be considered a “no-show.” No Show vendors are not eligible for refunds.

    RAIN OR SHINE
    There will be no “rain date” and fees will not be refunded in the case of inclement weather. The event will take place rain or shine.

    There are absolutely no full refunds on Booth Purchases. ALL SALES ARE FINAL.

    Booth Rent may be rolled forward for use at the next Event ONLY for extenuating circumstances, and one time only.

    Cancellation within 30 days prior to the Event can result in full forfeiture of your Booth payment.

    SALES TAX
    Vendors are responsible for collecting and reporting Sales Tax.  The current Sales Tax rate for Kentucky 6%.

    Rules/Regulations

    1. The Festival provides only the ground space for exhibits.  Each Exhibitor must provide and prepare his/her own displays.  All tents must be secured by using sufficient weights and/or stakes at setup.  This is not to just protect your booth, but your neighbor’s booth.
    2. Exhibitors will be notified of their site location and detailed setup information.
    3. After unloading Exhibitor vehicles must be moved to designated parking.
    4. Vehicles will not be permitted to remain in the exhibition space during the Festival, nor may they enter the Festival grounds until approved by the Festival Committee.
    5. Exhibitors shall be responsible for obtaining any required licenses, permits or approvals under state laws applicable to his/her activity at the Festival and for paying any taxes, sales taxes, fees or other charges that may be applicable to any Exhibitor’s activity at the Festival.
    6. The Festival is a rain or shine event.  Cancellations must be made submitted in written form by email 60 days before the event.  No refunds will be given for cancellations less than 60 days prior to the event date or for no-shows.
    7. The Festival reserves the right to cancel an Exhibitor’s contract.  The Festival may require the Exhibitor to leave the Festival at any time if the Exhibitor is in violation of any rules and/or regulations stated herein, this includes if an Exhibitor was in violation of rules in previous festivals.
    8. Neither LPPD nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor, the Exhibitor’s agents or representatives or his/her property from any cause whatsoever.  Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.
    9. Vendors must be present with their work for the duration of the Festival.
      • No commercial agents, dealers or salespeople may operate a vendor’s booth.
    10. All vendor booths must remain available and open for sales throughout the duration of the event (no early packing).
    11. Electric is not available for exhibitor booths, only designated food vendors.
    12. No generators will be allowed on site outside of designated food vendors.
    13. Vendors must abide by vehicle rules (see below).
    14. Please pack out your trash.  This includes empty vendor boxes.
    15. Pagan Roots Festival is a safe space, and every Exhibitor is expected to maintain a kind, friendly, and welcoming environment. 

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